Similar to most large businesses, playboy magazine utilizes large reports to distribute information to handle their business. They produce over 1,000 unique fiscal reports in their central data center for replacements by their staff around the world. These reports are now printed on large production printers then physically distributed with their offices across the country.
This been shown to be very inefficient and expensive. The price tag on producing these reports strains the company's IT budget, within relation to its paper, direct printer costs (including acquisition and maintenance) printer supplies and terms of personnel expenses related to the delivering of reports across the company. On top of that, the cost of physical distribution (courier) also added onto the inefficiencies.
Secondly, the production with the report information towards customer was not quick enough for today's business climate. Business processes were being delayed as you move the knowledge worker waited with the report they have to complete their assigned task. The reports were distributed in a really traditional way; these folks were centrally printed and manually distributed within the company, both locally, regionally, nationally and internationally. This "print and distribute" approach must have been a hindrance concerning getting their reports to knowledge workers within an efficient and timely fashion. The challenge was exacerbated during month end closings because trial balances would be run, make the queue being printed, taken to financial management personnel and reviewed.
Once the appropriate corrections were made, the reports were re-run, sent through which be printed and shipped to management for review again.
Task (continued)
This process was repeated until you can forget changes would have to be made and also the final version in the report is printed for general distribution towards appropriate personnel. Keeping files of interim report versions, and ensuring proper security of those interim versions become very challenging, and time intensive for management. Reports which were printed and after that distributed to outlying offices (both in America and around the World) might take hours and in many cases days to start around the knowledge worker's desk, delaying business processes and reducing productivity around the organization.
The remedy
Plus Technologies worked very closely with the customer to integrate RM Plus, our electronic report management and distribution system and OM Plus our advanced print spooler software into the customer's report distribution environment. This solution performs multiple functions after report creation right through to the production of an report for the knowledge worker and paid itself off within 9 months.
A pilot was implemented for testing inside of a controlled deployment. Twenty reports were chosen in conjunction with twenty knowledge workers for being area of the pilot. Upon successful finishing this pilot, the perfect solution is was rolled out to around 200 knowledge workers more than 1000 reports.
RM Plus performs the subsequent functions:
RMPlus provides quick, comfortable access to computer reports!
The Mainframe produces the report and "prints" it with a virtual destination within OM Plus. This required no changes on the mainframe application.
OM Plus re-labels the report with a descriptive name. This will make the report name more intuitive on the knowledge worker.
OM Plus offers the report to the RM Plus Document Repository. No operator intervention is called for.
Reports are indexed, assigned security, and kept in the file system. At this stage, the device notes report versioning. This gives managers to evaluate and re-run (if possible) financial reports prior to general distribution.
Users can access reports off their interim management provider desk-tops or from them browser and view just the reports or pages they must perform their function. All printing is completed locally on network lasers when/if needed.
Report Manager Plus-Easy and affordable report distribution and management
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